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Are you tired of manually sending emails? Google Apps Script provides a powerful way to automate repetitive tasks, including email sending. In this guide, we’ll show you how to write a script to send emails and even automate the process with triggers. Let’s get started!
Step 1: Access Google Apps Script
💻 Getting Started
Open your web browser and go to Google Apps Script.
Click on New Project to create a blank script file.
Delete any pre-existing code in the editor.
Step 2: Write the Email Sending Script
Here’s the basic script to send an email:
function sendEmail() {
const email = "recipient@example.com"; // Replace with recipient's email
const subject = "Test Email from Apps Script";
const message = "Hello! This is an automated email sent using Google Apps Script.";
MailApp.sendEmail(email, subject, message);
}
Steps to Create the Script:
🖊️ Code Breakdown
Define constants for the email address, subject, and message.
Use the
MailApp.sendEmail()function to send the email.Save the script with an appropriate name, such as
SendEmail.
Step 3: Test Your Script
✅ Testing Your Work
Save your script by clicking on File > Save.
Select the function
sendEmailfrom the dropdown menu.Click the Run button.
Allow necessary permissions by following these steps:
Click Review Permissions.
Choose your Google account.
Click Advanced > Go to Unsafe (if prompted).
Click Allow.
Check your inbox to confirm the email was sent.
Step 4: Automate Email Sending
⏱️ Automating the Process
To automate email sending, you’ll use triggers in Google Apps Script.
Steps to Set Up a Trigger:
Click on the Triggers icon in the left sidebar.
Click the Add Trigger button.
Configure the trigger:
Function to Run:
sendEmailSelect Event Source: Time-driven
Select Type of Time-based Trigger: Every minute/hour/day (choose based on your requirement)
Save the trigger settings.
Allow additional permissions if prompted.
The script will now automatically run based on the schedule you configured.
Step 5: Disable the Automation
🛑 Stopping Automation
If you want to stop the email automation:
Go to the Triggers section.
Click the three dots next to the trigger you want to disable.
Select Delete to stop the scheduled automation.
Why Automate Emails?
🎯 Key Benefits
Saves Time: No need for manual effort in sending repetitive emails.
Increases Productivity: Focus on other tasks while the script handles your emails.
Customizable: Modify the script to fit your specific needs, such as adding dynamic recipients or personalized messages.
Common Use Cases
📌 Practical Applications
Sending periodic reminders.
Automating reports to teams or stakeholders.
Following up with customers or clients.
Conclusion
With Google Apps Script, you can easily automate email sending and streamline your workflows. Whether you’re managing a small project or a large team, this guide gives you the tools to save time and increase efficiency. Start automating your emails today!
Share Your Thoughts
Have you tried automating emails with Google Apps Script? Share your experience or ask questions in the comments below!